Coronavirus COVID-19 Updates: uc.edu/publichealth
Yes, Bearcats Health App will maintain your records in a protected database that is compliant with applicable privacy regulations. By uploading your records into this system, you are authorizing representatives of the University of Cincinnati and University
Health Services to access these records for medical and public health purposes.
UC is transitioning to the application Bearcats Health App, which is an internal database supported by UC Digital Technology Solutions and University Public Health officials to manage and verify student’s immunizations and health screenings. Upon
matriculation you will have a “To Do” item within your catalyst account requesting you to submit your documentation to Bearcats Health App. Returning students who were previously non-compliant will be able to access the new system by returning
to their previously existing “To Do” item. This can be accessed through the Bearcat portal. You can also submit your record directly to Bearcats Health App.
No, the Bearcats Health App is a web-based Immunization tracking platform. It is not downloaded to your device from the App store.
If the outside facility has its own Covid vaccine exemption process, a non-Health Science student or Faculty member MUST submit a Covid exemption request through that system. If the facility does not have its own Covid vaccine exemption process, you may
submit a request through the Bearcats Health App.
You must download, print, and submit the appropriate University of Cincinnati standardized immunization form found on the secure Bearcats Health App. The form must be filled out and signed by a licensed healthcare provider, and then uploaded back
to the secure Bearcats Health App. You must use the provided form. The system will not accept any outside forms.
Unless you have changed from being a non-Health science student to a Health Science student during the system transition, your compliance status will not change. If your Med+Proctor status is compliant, you will remain compliant in the Bearcats Health
App portal. Likewise, if your status in Med+Proctor is non-compliant your status will remain non-compliant after the transition.
Non-compliant students must upload a completed Immunization form into the Bearcats Health App.
Yes, unfortunately, we are unable to move data specifics from Med+Proctor into the Bearcats Health App. We apologize for the inconvenience.
If you have received an exemption approval and your status is currently compliant in the Med+Proctor system, your status will remain compliant in the new system. Therefore, you do not need to reapply for a vaccine exemption. However, if your status is
non-compliant, any prior exemption you wish to continue after the transition, will need to be submitted through the Bearcats Health App for review. We apologize for the inconvenience.
If you think there is an error with your status and you are a non-Health science student, please email UHStracking@ucmail.uc.edu for assistance. If you are a Health Science student, please contact your program coordinator for assistance.
Within the Bearcats Health App, you can request help by locating the “contact us” tab and then by selecting either the “technical” or “non-technical” drop down to request support.
Since recommended vaccines do not contribute to compliance, they may remain “not completed” in the system without affecting your status. The University of Cincinnati strongly encourages you to complete the recommended vaccines but does not
require you to do so.
No, you are required to use the University of Cincinnati Standardized Immunization Form within the Bearcats Health App. The system will not accept any outside immunization forms or documents. The utilization of this form is the only way to obtain a "compliant" status.
Once on the Welcome page in the Bearcats Health App, click the "My Immunization Status" tab at the top left of the screen, which should reveal a list of immunizations. On the left, scroll down to Influenza and click on the button provided. Please answer the populated questions to provide details about your vaccine. Afterwards, please use the "Upload" button to submit your original record to the portal.
For Fall 2023, this screening questionnaire is a requirement for all Health Science students. Newly matriculating Health Science students will also need to provide a negative IGRA blood test result or a negative two-step TB skin test.
On September 1st of each year, you will become non-compliant in the system until your new Flu vaccine record has been uploaded. Health Science students have through November 1st to complete this requirement. Since the new system becomes available October
16th, the Annual Flu vaccine requirement will already be posted in the Bearcats Health App.
If you are a Health Science student with an approved exemption from Med+Proctor or another health system, you will need to resubmit your exemption request through the Bearcats Health App/UC Health process.
Regardless of rotation location, Health Science students are expected to submit the required Health Science exemption form through the Bearcats Health App/UC Health exemption process; see form and instructions.
Exemptions approved at UC Health are typically accepted at most outside clinical sites, but not all. Please speak to your clinical coordinator to confirm your exemption is accepted before your rotation starts. If your exemption is not accepted, you must
comply with the requirements at that hospital or facility.
Yes, you may resubmit your vaccine exemption request through an outside hospital or facility’s exemption process if available. However, the decision made by another healthcare system will only apply to rotations at that facility.
No, the Covid vaccine requirement was lifted by the University of Cincinnati and UC Health. The University does strongly recommend COVID-19 vaccination. However, many outside clinical sites do require Covid-19 vaccination. If you are rotating at one of
these facilities, you are expected to comply with that facility’s requirements.
No, if you have completed a Hepatitis B series and have a positive Hep B titer but are unable to find documentation of your vaccines, you do not have to repeat another Hep B series.
Yes, Health Science students must complete a 2nd Hep B series if they have a negative titer after completing their initial Hep B vaccine series.
No, if your healthcare provider documented both your second Hep B series and your second Hep B titer results on the required form and it was uploaded into the Bearcats Health App, you should be compliant in the system. If your second titer remains negative, you will be considered a non-responder but
no additional steps need to be taken at this time.
Yes, all Health Science programs that have clinical placements are required to complete the form.
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