Academic Status Appeal Process

Responsible Department: Dean's Office
Applies to: All Students
Approval Date: June 7, 2018
Academic Status Appeal Process (PDF)

Advancement and Retention Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018
Revised: August 5, 2021, June 2, 2022, September 1, 2022, November 3, 2022
Advancement and Retention Policy (PDF)

Assessment of Student Performance by Faculty Healthcare Providers Policy
Responsible Department: Office of Medical Education/Office of Student Affairs
Applies To: All Students
Approval Date: October 3, 2019
Assessment of Student Performance (PDF)

Assessment/Examination Policy for M3

Responsible Department: Office of Medical Education
Applies to: M3 Students
Approval Date: August 3, 2017
Revised Date: October 6, 2022
Assessment/Examination Policy for M3

Assessment/Examinations Policy for M1/M2

Responsible Department: Office of Medical Education and Department of Medical Education
Applies to: M1 and M2 Learners
Approval Date: June 7, 2018
Revised: April 1, 2021; July 1, 2021; May 5, 2022; October 6, 2022; December 1, 2022; December 7, 2023; April 4, 2024; August 1, 2024, January 9, 2025

Assessment Policy M1/2 (PDF)

M1/M2 Attendance and Absences Policy

Responsible Department: Office of Student Affairs and Office of Medical Education
Applies to: M1 and M2 Learners
Approval Date: August 6, 2020
Revised Date: October 6, 2022 

M1-2 attendance and absences policy

Responsible Department: Office of Student Affairs and Office of Medical Education
Applies to: M3 and M4 Learners
Approval Date: June 3, 2021
Revised:  June 4, 2020; July 2, 2020; June 3, 2021; May 5, 2022

M3/4 Attendance and Absence Policy (PDF) 
MSSF Instructions (PDF)

Class Rank System for Class of 2020-2027

Responsible Department: Registrar & Office of Medical Education
Applies to: Class of 2020-2027
Approval Date:August 4, 2016

Class Rank System for Class of 2020-2027 (PDF)

Class Rank System for Class of 2028 and beyond

Responsible Department: Registrar & Office of Medical Education

Applies to: Class of 2028 and beyond

Approval Date: September 5, 2024

Class Rank System for Class of 2028 and beyond (PDF)

Clinical Procedures/Patient Encounters Checklist Policy

Responsible Department: Office of Medical Education
Applies to: M3 Learners
Approval Date: June 6, 2016

Clinical Procedures/ Patient Encounters Checklist Policy (PDF)

Clinical Supervision Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 6, 2019, September 1, 2022
Clinical Supervision Policy (PDF)

COVID-Patients Policy

Responsible Department: Office of Medical Education
Applies to: M3 and M4 Students
Approval Date: December 18, 2020
Revised Date: September 1, 2022

COVID Patients Policy (PDF)

Disabilities: Student Policies and Procedures

Responsible Department: UC Disability Services and Office of Student Affairs
Applies to: All Students
Approval Date: August 2, 2018

Disabilities: Student Policies and Procedures (PDF)

Dress Code for Medical Students in M1/M2

Responsible Department: Office of Medical Education
Applies to: M1 and M2 Learners
Approval Date: June 7, 2018
Revised: August 6, 2020; August 14, 2020; August 4, 2022, September 1, 2022

M1-2 Dress Code Policy (PDF)

UCH HR Employee Relations Professional Business Wear Guidelines (PDF)

Dress Code for Medical Students in M3/M4

Policy Title: Dress Code for Medical Students in M3/M4
Responsible Department: Office of Medical Education
Applies to: M3 & M4 Learners
Approval date: June 4, 2020

UCH ADM Student Placement and Clinical Practice-019 (PDF)

Physician and Mid-Level Provider Professional Dress and Scrub Wear - Medical Staff (PDF)

Duty Hours Policy

Responsible Department: Office of Medical Education
Applies to: M3 and M4 Learners
Approval Date: August 3, 2017

Duty Hours Policy (PDF)

Electives Policy

Responsible Department: Office of Medical Education and Office of Student Affairs
Applies to: M3 and M4 Learners
Approval Date: June 3, 2021
Revised: June 4, 2020; June 3, 2021; March 3, 2022, September 1, 2022; December 22, 2022; September 7, 2023, March 7, 2024

Elective Policy (PDF)

Enrollment Categories
Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: June 4, 2020
Enrollment Categories Policy(PDF)

1. Infectious Disease Policy
2. Hepatitis, HIV, or TB Chronic Infection Policy 

FERPA and the Student’s Right to Review Records Policy

Responsible Department: Registrar & Office of Medical Education
Applies To: All Students
Approval Date: September 6, 2018

FERPA and the Student’s Right to Review Records Policy (PDF)

Grade Appeal Process

Responsible Department: Dean's Office
Applies to: All Students
Approval Date: April 1, 2021 
Revised Date: May 2, 2024

Grade Appeal Process Policy (PDF)

Grading System Policy

Responsible Department: Registrar and Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018
Revised Date: November 2, 2023, March 7, 2024

Grading System Policy (PDF)

Graduation Competencies

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018

Graduation Competencies (PDF)

Graduation Requirements

Responsible Department: Registrar & Office of Medical Education & 
Applies to: All Students
Approval Date: August 1, 2013
Revised Date: February 4, 2021, August 5, 2021, August 4, 2022

Graduation Requirements Policy

Guest Coater and Guest Hooder Policy

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: July 2019
Revised Date: November 3, 2022

Guest Coater and Guest Hooder Policy (PDF)

Health Insurance

Responsible Department: Office of Student Affairs
Applies to: All Students

HEALTH INSURANCE

STUDENT HEALTH INSURANCE AND BLOOD-BORNE PATHOGEN INSURANCE

All UC students are required to have health insurance and will be charged for the UC Student Health Insurance Plan in the fall and spring semester of each academic year unless waived. Students who have coverage from another source that meets the minimum requirements can have the health insurance charge removed from their bill by completing a request to waive the Student Health Insurance Plan prior to the stated deadline. This waiver will be in effect for the remainder of the academic year. More information, including a student health insurance plan description, can be found on the Student Health Service web page located here

Medical students who waive the UC Health Insurance Plan will automatically be enrolled in and charged for blood-borne pathogen insurance through the UC Student Health insurance provider, which covers the cost of treatment related to needle- sticks or other blood/body fluid exposures.

DISABILITY INSURANCE

LONG-TERM DISABILITY INSURANCE

All medical students are billed for a group long-term disability insurance policy in the Fall Semester of each academic year. Students do not have the option to waive this charge unless they can document other long-term disability insurance coverage. Long-term disability insurance provides an income in the event that a student is disabled and unable to continue in medical school. It also provides an income in the event a student is temporarily disabled and unable to continue in medical school for a specified period of time. The plan description for the long-term disability insurance is made available to students on MedOneStop

Health Requirements for Medical Students Upon Entry to UCCOM

Responsible Department: Office of Medical Student Admissions & Office of Student Affairs
Applies to: All Students
Approval Date: June 7, 2018
Revised Date: September 1, 2022

Health Requirements for Medical Students Policy (PDF)

• Tuberculosis (TB) and Influenza (Flu) Immunization Requirements
• Hepatitis B Immunization Requirements

Policy of the Honor Council

Policy Title: Honor Council Policy
Responsible Department: Office of the Senior Associate Dean for Educational Affairs and Office of Student Affairs
Applies to: All Students
Approval Date: January 9, 2020 (by COM Council)
Revised: January 12, 2023

Honor Council Policy (PDF)
Role of Adviser (PDF)

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: April 4, 2024


Inclement Weather Policy (PDF)

Leave of Absence Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 4, 2018

Leave of Absence Policy (PDF)

M1/2 Scheduling Policy

Responsible Department: Office of Medical Education
Applies to: M1 and M2 Learners
Approval Date: July 9, 2019

M1/2 Scheduling Policy (PDF)

M1/2 Student Workload Policy

Responsible Department: Office of Medical Education
Applies to: M1 and M2 Students
Approval Date: July 3, 2019
Revision Date: June 3, 2021; July 7, 2022, September 7, 2023


Student Workload Policy (PDF)

Medical Student Honor Code

Responsible Department: Student Affairs
Applies to: All Students
Approval Date: June 6, 2019

Medical Student Honor Code (PDF)

Mid-Clerkship/AI Student Formative Feedback Policy

Responsible Department: Office of Medical Education
Applies to: M3 & M4 Learners
Approval Date: June 7, 2018

Mid-Clerkship Student Formative Feedback Policy (PDF)

MSTP Max. Length of Study Policy

Responsible Department: MSTP Program
Applies to: MSTP Students
Approval Date: October 3, 2019

Download the Policy (PDF)

Click here to go to the MSTP webpage

Narrative Assessment Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: July 22, 2019

Narrative Assessment Policy (PDF)

Parental Leave/Accommodations Policy

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: May 2, 2019

Parental Leave/Accommodations Policy (PDF)

Performance and Advancement Committee Standards and Procedures

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2019
Revised Date: June 1, 2023

Performance and Advancement Policy (PDF) 

Principles Guiding Interactions between Teachers & Learners in Medicine

Responsible Department: Office of Medical Education
Applies to: All Students

Principles Guiding Interactions between Teachers & Learners in Medicine

Program-Related Activity Policy

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: June 7, 2018
Revised Date: September 1, 2022

Program Related Activity Policy (PDF)

Health Requirements for Medical Students Upon Entry to UCCOM

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: October 6, 2022

Protected Time to Vote Policy (PDF)

Religious Observance Policy

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: July 3, 2019

Religious Observance Policy (PDF)

Required Course Evaluation Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018

Required Course Evaluation Policy (PDF)

Medical Student Shadowing Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: August 5, 2021
Revised Date: August 28, 2020, September 1, 2022
CoM Medical Student Shadowing Policy (PDF)

Technical and Health Standards Policy

Responsible Department: Student Affairs
Applies to: All Students
Approval Date: April 11, 2024

Technical and Health Standards Policy (PDF)

Timeliness of Final Grades Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: July 3, 2019

Timeliness of Final Grades Policy (PDF)

Toxicology Testing "For Cause" of Medical Students"

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: December 7, 2017
Revision date: July 7, 2022, September 1, 2022;

Toxicology Testing for Cause Policy (PDF)

Transportation Policy

Responsible Department: Office of Medical Education
Applies to: All Students

POLICY STATEMENT

Transportation Expectation

Some mandatory activities will require students to travel to a respective preceptor's office location, an interprofessional clinical site, or community service learning partner. All students must have access to a form of reliable transportation.

Tuberculosis (TB) and Influenza (Flu) Immunization Requirements

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date:June 7, 2018
Revised Date: May 2, 2024

Immunization Requirements Policy (PDF)

Virtual Elective Policy (Visiting Student Virtual Elective and Virtual Elective Guidelines)

Responsible Department: Office of Medical Education
Applies to: M4 Students
Approval Date: August 14, 2020

Visiting Student Virtual Elective Policy (PDF)

Virtual Orientation and Didactics Policy for M3/4 Students Policy

Responsible Department: Office of Medical Education
Applies to: M3 and M4 Students
Approval Date: January 6, 2022

Visiting Student Policy

Responsible Department: Office of Medical Education
Applies to: Visiting Students
Approval Date: June 3, 2021
Revised Date: September 1, 2022, March 7, 2024

Visiting Student Policy  (PDF)